5 Tips for Assigned Seating

August 7, 2019

We've seen and heard a few things lately regarding assigned seating and so we thought we would touch on some seating basics today! (Wow, do I sound like a teacher? Sorry!) Ready class? 

 

1. Assigned seating is awesome. I love it. It helps move the whole wedding along- guests find their name with their assigned table, find their table, sit down, and the reception begins! No dawdling, no looking for where someone else is sitting, no pulling chairs from one table to overfill another table. (Ever been to a movie where there are tons of single seats because people don’t sit right next to each other? Yep. That’s what it’s like.) It all just flows wonderfully when people don’t have to think about where they’re sitting. And chances are they’re probably already a little tipsy, so the less thinking, the better. 

 

2. Assigned seating is highly recommended if you have one of the following:

– More than 75 guests

– More than 5/6 tables

– A plated meal

– Long “feasting” or “family-style” tables

We understand that that should be just about everyone’s wedding. Because that’s how it is most of the time. Sometimes if the style of your wedding is a little different from the norm you can get away with not having assigned seating...for example, if it’s a cocktail-style reception or more of a leisurely buffet/eat whenever you want to reception. We're all for doing weddings differently, but doing weddings unorganized and chaotic, yeah, not so much. 

 

Think of it this way...if you’re having more seats than you have people, then it’s not that big of a deal. But if you have you an exact number of seats for your guests, then some problems could arise if you don’t have assigned seating. Also, refer to our movie theater comment in #1.

 

 

3. So you’ve come to grips with the fact that you have to do assigned seating, and now here’s the fun part! Deciding how to tell your guests where they’re sitting! The absolute number one rule for this is ALPHABETIZE! We thought that it was common sense, but we’ve seen things lately that have proven otherwise. The whole point of assigned seating is to help things move along, and it’s so much harder for guests to find their name amongst tons of other names that are out of order. So just remember, alphabetize all of the names by last name.

4. Escort cards: The most common way to do seating. They even have escort cards for sale at Michael’s (don’t buy them! bleh!). If you’re going to go with escort cards, do yourself a favor and at least have their colors coordinate with your wedding. A really easy escort card that we like is different patterns of paper (most likely scrapbook paper) with guest names on them. A fun twist for escort cards is to attach them to your favor or a little piece of decor that ties in with your wedding’s style.

5. Seating chart: Depending on how you do it, the chart could be a little less labor-intensive than escort cards are. We love seating charts, but all we are going to say is please please please don’t list your guests’ names by table number. We’ve seen it way too much lately and it breaks our hearts every single time. The same rule applies to seating charts...alphabetical by last name.

 

The process for actually assigning seats to your guests can be brutal. We're not going to lie. It sucks and it’s a team effort. You have to work with your fiance, parents, best friend, etc. to figure it all out. When you start out, you will be very confused. Lots of names, only so many spots at so many tables...it’s like a darn mathematics word problem. But with a little help from a handy dandy app we tell all our couples about and a good system, you’ll get it done. It actually becomes sort of like a game. No worries! 

 

To make the seating assignment game easier, we highly recommend Table Planner...a terrific new app to help simplify your seating chart skills!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Guests don’t care if they have an assigned seat. You’ll think they do, but they don’t. Just about every other wedding they’ve ever been to has had assigned seating. You’re not the first one to have to do it. And besides, all they sit down for is to eat dinner, unless they’re a fuddy-duddy and aren’t up moving and shaking all night in which case they’ll probably leave right after you cut the cake anyway!

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